Sales and invoicing
Quotations, contracts, GST invoices, credit and debit notes, statements and advances. Send by email or WhatsApp with a PDF.
๐ณ๐ฟBAATS Accounting for New Zealand
Accounting built for New Zealand. GST returns without the stress.
Professional accounting software made for New Zealand. Send invoices in NZD, record bills and bank payments, and get your GST101A return figures from the same books.
No card needed for the trial. Web and Windows editions.
DashboardInvoicesBillsBankingGSTReportsPayroll
Net profit 2026$191,700
Revenue479.3KExpenses287.6KReceivables22.7KGST to pay13.2K
Income and expenses
Recent invoices
INV-1048Southern Alps Retail$5,603Paid
INV-1047Harbour View Hospitality$3,744Unpaid
INV-1046Tasman Builders$10,755Paid
INV-1045Pลhutukawa Interiors$2,592Overdue
GST return figures readyAug โ Sep 2026
Invoice paid online$3,744.00
NZD and foreign currenciesGST 15%GST101A figuresTwo-monthly periodsWindcave, Stripe, PayPal
15 daysfree trial, full features
2 to โusers per company
Web + Windowsyour server or your PC
NZDhome currency, plus foreign currencies
One system
Everything a growing business runs on
From the first quotation to the year-end balance sheet, every step posts to the same double-entry books. Nothing to re-type, nothing to reconcile twice.
Purchases and expenses
Purchase orders, supplier bills with line items, expenses, supplier advances and overdue-bill reminders.
Banking and cash
Bank and cash accounts, statement import from PDF, Excel or CSV, post-dated cheques and multi-currency payments.
GST built for New Zealand
GST at 15% on every invoice and bill, two-monthly GST101A return figures by default, and GST credits from purchases.
Reports that close the year
Profit and loss, balance sheet, cash flow, trial balance, ageing and P&L by project or location. Export to Excel or PDF.
Team, roles and approvals
Admin, Manager and User roles, access per person, manager approvals, tasks, team chat and a full audit trail.
Inside BAATS Accounting
Designed for the way accountants actually work
Invoicing
Professional GST invoices in seconds
Pick a customer and their currency, add items from your list or create one on the spot. Tax is calculated per line, totals update live and the printed invoice carries the details Inland Revenue expects.
- Quotations turn into invoices with one click
- Customer links to view, accept and pay online
- Email or WhatsApp with the PDF attached
Kauri Coast Supplies LtdGST No.: XXX-XXX-XXX
Tax InvoiceINV-1049 ยท 15/10/2026
Bill toSouthern Alps Retail
| Description | Qty | Price | Amount |
|---|---|---|---|
| Office chairs โ ergonomic | 6 | 380.00 | 2,280.00 |
| Delivery and assembly | 1 | 140.00 | 140.00 |
| Annual maintenance | 1 | 560.00 | 560.00 |
| Subtotal | 2,980.00 | ||
| GST 15% | 447.00 | ||
| Total (NZD) | 3,427.00 | ||
Sample data
GST returns
Your GST101A return from the books, not a spreadsheet
Every invoice, bill, credit note and advance feeds the return for the period you choose. Open any figure to see the documents behind it, then file with confidence.
- Two-monthly periods by default, or your own
- GST credits from bills claimed for you
- Warnings for documents dated in a filed period
Inland RevenueGST return (GST101A)
Sample dataPeriod: Aug โ Sep 2026
Total sales and income184,000.00
GST collected on sales24,000.00
Total purchases and expenses82,800.00
GST credit on purchases10,800.00
GST to pay13,200.00
Agrees with the general ledger
Reports
Know where you stand, every day
The executive dashboard shows revenue, expenses, profit, cash, receivables and payables at a glance, with charts for the year and an action centre for what needs attention.
- P&L, balance sheet, cash flow and trial balance
- P&L by project and by location
- One-click export to Excel and PDF
ReportsProfit and loss 2026
Sample dataRevenue505,800.00
Cost of sales-218,700.00
Gross profit287,100.00
Operating expenses-135,675.00
Operating profit151,425.00
Excel ยท PDF
Made for New Zealand
Local tax rules, already set up
The New Zealand edition comes with New Zealand's tax rates, return layout and chart of accounts, so you start working on day one.
GST 15%
GST on every tax invoice and bill, with your GST number on printed invoices.
GST101A figures
Total sales, GST collected, purchases and GST credits for the period, two-monthly by default.
Rates that update themselves
Tax rates are stored with the date they start, so every document keeps the rate of its own date. New official rates arrive as a file digitally signed by Baats LLC and apply from their start date. You can also add your own rate.
Windcave, Stripe and PayPal
Put a payment link on your invoices and let customers pay by card.
Reports for your accountant
Profit and loss, balance sheet, cash flow and trial balance, exported to Excel or PDF.
Payroll basics
Employee records, payroll runs posted to the books and salary slips by email. PAYE and payday filing are not included yet.
Your choice
Run it online or on your own PC
Same features, same books. Choose where your data lives.
Web edition
For teamsInstall on your own server or hosting and work from any browser, in the office or on the road.
- Any number of people, on any device
- Customer links to view, accept and pay invoices
- Runs on Node.js 22.5 or newer, with HTTPS
- Your data stays on your server
Windows edition
For one officeOne-click install on a Windows PC. It runs quietly in the background and opens in your browser.
- Installs with a double-click
- Data stays on your computer
- Desktop backup icon
- Upgrades keep your books
Get paid faster
Let customers pay invoices online
Every invoice can carry a secure link. Your customer opens it, sees the invoice and pays by card through your own payment gateway account. The payment is recorded against the invoice for you.
Payment gateways you can connect in the New Zealand edition
WindcaveStripePayPalWise (bank transfer details)
You need your own merchant account with the provider. Gateway names are trademarks of their owners; Baats LLC is not affiliated with or certified by them. Online payments need the web edition.
Trust
Built with controls that auditors like
Roles and access
Admin, Manager and User roles. Choose which screens and reports each person can see.
Manager approvals
Invoices, bills, payments, quotes and notes can wait for a manager before they post.
Audit trail
Who changed what and when, visible to managers only.
Safer deletes
Paid invoices and parties with documents cannot be deleted, and every delete asks first.
Protected sign-in
Passwords are stored as salted scrypt hashes and sign-in attempts are rate-limited.
Backups and signed updates
Download or restore a full backup any time. Software updates are digitally signed by Baats LLC.
Pricing
Simple packages. Every feature included.
Choose by the number of people who sign in. Every package includes every feature of the New Zealand edition.
Standard
For owners and their accountant
Ask for a price
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2 users
Get a quote
Professional
For a small finance team
Ask for a price
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5 users
Get a quote
Business
For growing companies
Ask for a price
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15 users
Get a quote
Enterprise
For large teams
Ask for a price
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Unlimited users
Get a quote
Questions
Frequently asked questions
How does the free trial work?
Download the edition you want and install it. It runs with every feature for 15 days. After that your books stay readable and printable, and you enter a product key to keep working.
Do I need to host it myself?
The web edition runs on your own server or hosting with Node.js 22.5 or newer. The Windows edition installs on a PC in a few clicks. If you need help choosing or setting up, talk to us.
Can I manage more than one company?
Yes. Each company gets its own set of books with its own users, package and product key, all from one installation.
Can I import my existing data?
Yes. Use the Excel template to import customers, customer invoices, suppliers, supplier bills and expenses, and enter opening balances per account, customer and supplier.
Where is my data stored?
On your own server (web edition) or your own PC (Windows edition). Baats LLC does not hold your accounting data.
How do I get support?
Message us on WhatsApp or email [email protected]. Help & Support is also inside the program, in the Account menu.
Does it file my GST return in myIR?
It prepares the GST101A figures. You then file them in myIR or through your tax agent.
Does it do PAYE and payday filing?
Not yet. PAYE calculations and payday filing are not included in this version.
Ready to see your books clearly?
Install the New Zealand edition today and try every feature free for 15 days.